Location: Delft, NL

Company: SpectX

Employment type: 24 hours - 32 hours

Starting: January 2025

About Us

At SpectX, we design and build advanced autonomous drone systems for offshore wind, infrastructure inspection, maritime operations and beyond. From aerial X-ray inspection to swarm-based sea-state sensing, our projects combine robust hardware, modular software, and scalable architectures.

SpectX seeks a structured and detail-driven Operations Manager to oversee all internal operational, procurement and financial processes across our NL and EU R&D projects. The role ensures smooth financial administration, compliant subsidy project execution and efficient organisational operations.

Role / Responsibilities

Financial & administrative management

• Manage monthly financial administration, including consolidating invoices and sending financial packages to the accountant.

• Prepare and submit VAT returns monthly.

• Oversee salary payments and approved procurement payouts.

• Maintain and update the SpectX financial cost model (multi-project, multi-cost-centre).

• Monitor cash flow, expense tracking and financial forecasting.

• Support annual reporting, audits and subsidy financial checks.

Subsidy project financial control (NL & EU)

• Manage hour-keeping, cost tracking, eligibility checks, and budget follow-up for R&D subsidy projects.

• Prepare financial documentation for milestones and periodic reporting.

Procurement & Operations

• Handle procurement end-to-end: supplier sourcing, RFQs, placing purchase orders, tracking deliveries and maintaining documentation.

• Generate customer and supplier invoices using SpectX systems.

• Ensure correct approval flows for all financial transactions.

• Maintain an organized records system (SharePoint + Xero platform).

• Develop and refine internal operating procedures to support scaling.

Project Control

• Track project timelines, deliverables, burn rate and resource allocation on WorkFlowMax.

• Maintain project dashboards and financial KPIs.

• Provide monthly management updates and exception reports.

Requirements

• Strong knowledge of financial administration in the Netherlands.

• Experience with project finance, preferably NL/EU R&D subsidy schemes (WBSO, EFRO OPzuid, MOOI, EKOO, HER+, ITEA, EU Horizon Europe, Eurostars, etc.).

• Proven experience in procurement and operations.

• Skilled with Excel/Sheets and financial tools.

• Highly organized, accurate and able to work independently.

Nice-to-Have

• Experience in a high-tech or R&D startup.

• Familiarity with audit-ready documentation and compliance-heavy projects.

What We Offer

• Money ofcourse and a flexible work environment

• Work in a fast-growing drone robotics and sensing startup. A chance to work at the forefront of aerial robotics and renewable energy innovation

• Responsibility and autonomy from day one.

• Opportunity to shape the operational backbone of SpectX.

• Competitive salary and growth path toward Operations Lead.